Hotel Accomodation

General Information

OIC Group has reserved a large number of hotel rooms at preferential rates in different categories located in the city centre of Trieste.

Attendees are recommended to reserve hotel accommodation as soon as possible in order to have the best choice of available hotels.

Hotel accommodation is subject to availability and will be allocated on a first-come, first-served basis.

The indicated rates and availabilities are only applicable for reservations received by June 30 2020, after this date OIC cannot guarantee any reservation even though all efforts will be made to satisfy the requests upon availability.

Reservations will be confirmed by e-mail only upon receipt of the full pre-payment; in order to avoid any disappointment early bookings are recommended (phone reservations are not accepted).

Individual Reservations:

Participants may proceed with the on-line reservation system: BOOK YOUR ROOM

Only for off line reservations: an administrative charge of € 25,00 for each reserved room will be applied

GROUP RESERVATIONS:

For group reservations of more than 5 rooms ask for a specific hotel offer by contacting OIC to registrationesof2020@oic.it. 

Reservations will be handled with separate contract with dedicated terms & conditions.

The indicated rates are in Euro, per room per night. Buffet breakfast, taxes and service included.

City tax per person per night in addition:

• € 2,50 per person per night in 5* hotels
• € 2,20 per person per night in 4* hotels
• € 2,00 per person per night in 3* hotels

During the last period before the event, the hotel may not be available for bookings - check availability into the on-line registration platform or through OIC.

To secure adequate overnight capacities, hotel rooms for the congress have had to be contracted a long time in advance.  Please note that hotels occasionally publish online or last-minute promotion rates for a limited number of rooms which may vary from the prices contracted for the congress.

Terms of Payment

Reservations will be confirmed by e-mail only upon receipt of the full pre-payment. You may pay by credit card or bank transfer (see details below). We strongly encourage on-line reservations.

The following credit cards are accepted: American Express, VISA, MasterCard

Payment by bank transfer are accepted up to the late fee deadline of June 18, 2020

Invoices

Invoices with an address in the European Union should be provided with a VAT Number. The invoicing address and VAT number can only be set up during the registration process. Should you have any special requests for the processing of your invoice, kindly let us know when submitting your application.

• Any modification on VAT number or billing address, requested after the issuing of the invoice incurs a € 30,00 administration charge.

Cancellations and refunds

Any change or cancellation in connection with hotel accommodations must be sent in writing to O.I.C. s.r.l. by E-mail: registrationESOF2020@oic.it

Hotels will not accept any changes or cancellations directly.

Attrition policy for cancellations (valid for individual bookings and small groups up to 5 rooms):

• Up to and including March 28th, 2020: € 25,00 will be withheld for administrative charge
• From March 29th to April 30th 2020 inclusive: one night accommodation will be withheld as cancellation charge
• From May 1st to May 30th 2020: the paid amount will be refunded with a deduction of 90% as cancellation charge.
• From June 1st 2020: no refund will be made for cancellations, changes and reduction of stay duration.
• No-shows and early departure: 100% of the total amount of the room booked and not used will be withheld as penalty charge.

Should a delegate not attend the congress, for whatever reasons, no further claims for reimbursement can be made. All delegates are urged to take personal travel insurance.

Participants can also book accommodation on their own via Hotels.com :