The respect of your privacy and personal data is an important matter to EuroScience. In the following information we will provide you an overview with the treatment of your information on our website and the purposes.
Data Collection on our Website
EuroScience exclusively collects personal data who have clearly expressed the wish to be involved in one or more EuroScience activities. They might have registered for membership, submitted grand or Award applications, registered to participate in ESOF or other conferences or have submitted sessions including panel participants who have been invited and who have accepted, have signed up to EuroScientist or the EuroScience Newsletter. In addition, EuroScience collects contact data of European (and some global) science organisations and media. You will find below an overview of all data EuroScience collects.
EuroScience will collect only such data as are relevant for managing its activities in line with its objectives.
EuroScience collects data through three main means:
- EuroScience Conferences and Members Platform (ESCMP): When the users create an account on the platform, they must agree to give EuroScience access to the data they provide. If they wish, they can delete their account and all the associated data at any time.
- Websites: EuroScience owns the following websites: https://www.euroscience.org/, https://www.euroscientist.com/, https://newhorrizon.eu/, https://www.esof.eu/ and https://escmp.euroscience.org/. Cookies are used to collect data on the use of these websites (IP address, date and time of connection to the website, time spent, links clicked, etc.). This data is collected by Google Analytics and used for analytical purposes only. Users can agree or disagree to the use of these cookies by clicking the pop-up appearing on each of these websites.
Personal data will never be shared by EuroScience with third parties with the exception of organisations with which EuroScience has directly or indirectly a formal relation to organize one of EuroScience’s activities.
In these cases contracts will stipulate the integrity of the data and the return or destruction of shared data after the activity has been concluded. In no cases, will EuroScience use or make available for use, for commercial or political purposes by others, personal data it has.
Members can easily cancel their membership and subscribers to any type of information can easily unsubscribe.
Third parties who on EuroScience’s behalf act as operators for storing and maintaining personal data comply with the General Data Protection Regulation.
Overview of the personal data EuroScience collects
EuroScience distinguishes a number of categories. Common to all registered users are the following data (when users supply this information):
- First name, Last name
- Email (compulsory if users create an account)
- Phone number
- Academic level
- Age range
- Title (Mr, Mrs, Prof, etc.)
- Start date of membership
- End date of membership
- Amount of membership
- Entitled to a reduce fee?
- Subscribed to Nature?
- Scientific area
- Local sections of interest
- Workgroups of interest
- Scientific interests
- Year of birth
- Postal address
- ESOF editions attended
ESOF session submitters or speakers
For speakers or moderators who have been invited or accepted to speak in the session, for each session title, forma and abstract are provided:
- First name
- Last name
- Country of present occupation
- Status (e.g. confirmed)
- Reason for inviting
Grants or Awards applicants (grants to participate in ESOF, applications for EYRA Awards, or others; all as of 2016)
- Motivation letter
- From which medium they heard about the grant/award
- Recommendation letter(s)
- Any other supporting document they wish or need to upload (media accreditation, student ID, etc.)
- And in addition, and depending on the specific grant or award:
- First name
- Last name
- Date of birth
- Scientific field
- Description of research activity
- Expected contribution to career development
Mailchimp is a tool used by EuroScience to send newsletters, press releases and other communications to our members. Currently there are three lists which contain personal data (in many cases it is only the email address).
EuroScience runs number of websites which are either directly related to EuroScience or related to projects for which EuroScience is responsible for dissemination and communication. These are: https://www.euroscience.org/, https://www.euroscientist.com/, https://newhorrizon.eu/, https://www.esof.eu/ and https://escmp.euroscience.org/. Several data on users (IP address, date and time of connection to the website, time spent, links clicked, etc.) is collected by Google Analytics for these websites (for analytical purposes only).
of the ESCMP and Mailchimp data mentioned above have been exported in the form of Excel sheets and stored in the Shared Folder accessible to EuroScience Office staff only.
EuroScience, 25 May 2021